Executive Board – Tompkins High School Choir

The Executive Board is made up of a President, VP of Membership, VP of Special Projects, VP of Fundraising, VP of Publicity, VP of Hospitality, Secretary, and Treasurer. In the spring of each year a nominating committee puts together a list of nominees for the coming year. A description of each job description is listed below.

Executive Board Positions

President

The President shall preside over all general or executive meetings. The President will ensure that the constitution and policies of the organization are carried out. The President shall oversee the appointment of all committees, perform the duties normally associated with this office and as requested by the director, and act as a representative of the organization at public and private functions.

VP of Membership

The Vice President of Membership shall assume the duties of the President at any time the President is unable to attend to the duties of the office. Primary responsibilities of this position are:

Sign up booster club members and maintain current membership records
Arrange for chaperones and volunteers for events and competitions throughout the year
Compile a Tompkins Choir Directory Directory if the director chooses to do one

Webmaster

The webmaster shall be in charge of maintaining and updating the Tompkins Choir website, as required, with information provided by the choir directors and board members.

VP of Special Projects

The Vice President of Programs/Hospitality will chair the Hospitality Committee by planning and coordinating all social functions with the director.

Primary responsibilities of this position are:

Arrange for decorations and meals required for hosting of Region choir events such as Pre-Area auditions
Coordinate concessions sales at special events
Coordinate supplies and set-up for Coffee House in Fall and Spring
Work with the Choir Council if needed to plan student social events

Treasurer

The Treasurer shall have the care and custody of and be responsible for all funds, securities, valuable papers, and the financial records of the organization. The Treasurer shall maintain the appropriate books and records of the organization. The Treasurer shall make a financial report periodically, including an end of the year full financial report.

Primary responsibilities of this position are:

Empty the choir safe on a regular basis (or enlist a Financial Committee to help with this)
Post all payments to student accounts on the Charms database
Keep financial records and report to the Booster Club periodically and at all Board Meetings

VP of Fundraising

The Vice President of Fundraising will organize and oversee all fundraisers for the choir, with the directorʼs approval.

Primary responsibilities of this position are:

Develops and manages fundraising plans for the Tompkins High School choral program, working with other exec board on event fundraisers such as Sound FX shows, Pop Show, coffee house, and all concession sales

Oversees all new fundraising projects

Works with the board and directors to ensure that the choral program has the funding needed and creates opportunities for fundraising

Secretary

The Secretary shall prepare and maintain minutes of all meetings of the membership and the Executive Board, give advance notice of all meetings of the membership, conduct the correspondence of the organization, communicate important information to membership and maintain files therein.

Primary responsibilities of this position are: