Choir Council

Introduction

Thank you for your interest in the Tompkins High School Choir Council.  The Officers of the Choir Council have a tremendous duty to serve the members of the choir and to make choir the smoothest, most efficient organization it can be.

The directors are looking for qualified individuals who will lead all members of all choirs by example and who will tirelessly work to ensure the continued high standards of excellence in the choir.

Officer Postitions

  • President
  • Administrative Vice President
  • Logistical Vice President
  • Library Vice President
  • Secretary
  • Treasurer
  • Historian (2)

In order to run for an elected office, one must be enrolled in Choir during the current and following school year.

Standards for Officers

  • To be qualified to hold an elected office, a nominee must be a current member of choir and enrolled in choir for the next school year.
  • President and Logistical Vice President must be members of Chorale.
  • Individuals must have maintained a passing average (including Pre-AP and AP classes and those exempted by Katy ISD) in all classes during the school year.
  • Individuals must have maintained conduct grades of at least Satisfactory in all classes.
  • Individuals must have participated in all required activities of the Tompkins HS Choir.

Election Process

Applicants must submit a complete application, which includes:

  1. Complete and Submit the Officer Application.
  2. Schedule an interview with Mrs. Reinartz.  The current choir council president may also be in attendance.
  3. Attend the speech taping.  The speeches will be shown in all choir classes on the day of elections.  Time limit for speeches is two minutes.

Deadlines

  1. Applications available: TBD (2017)
  2. Applications due: TBD (2017)
  3. Interviews and speech taping:  Scheduled on an individual basis TBD (2017)
  4. Elections: TBD (2017)

Term

Officers will serve one school year, beginning immediately after graduation.

Officer Duties

All Officers

  • Ask the directors if they need anything the afternoon before an event/concert and at the conclusion of an event before they leave an event.
  • Wear a Choir shirt one day a week.  The day will be determined by the Choir Council.
  • Assist with work in the Choir Room at least one hour a week either before school, after school (except Fridays), or during Study Hall.
  • Insure that the Choir Room, Uniform Room and Practice Rooms are tidy.
  • Be positive and feel like they are the guardians of the Choir.
  • Foster an attitude that the Choir Room is a great place to hang out.
  • Attend every choir event.
  • Help all Choir members feel welcome and part of the Choir Department.
  • Lead the Choir by example.

President

  • In charge of all student officers
  • Create aganda for monthly Choir Council meetings
  • Run all the Choir Council meetings and any full choir meetings
  • Insure that all officers are fulfilling their jobs
  • Delegate jobs to other officers and students
  • Plan social activities and service projects

Administrative Vice President

  • Ensure that all students and parents have accurate email, phone, and address information entered in the Charms Database.
  • Ensure that all choir council planned activities have the proper facilities reservation paperwork completed.
  • Assist the Booster Club Uniform Chair and coordinate with the Choir Representatives to ensure uniforms are properly checked in, checked out and maintained.

Logistical Vice President

  • Assist directors with solo and ensemble activities.
  • Chair the Setup committee and coordinate Choir Representatives and volunteers to set up and tear down before and after events and concerts.
  • Assist directors with bus lists for each event and make sure each bus is supplied with all necessary non-medical supplies.

Library Vice President

    • Maintain choir library.
    • Train and coordinate Choir Representatives to ensure library items are properly checked in, checked out and maintained.
    • Create master folder of music for each choir.

Secretary

  • Keep minutes from Choir Council and Choir meetings.
  • Write thank you notes to those who assist the choir.
  • Keep a binder of all programs for the school year.
  • Assist with other officers as needed.

Treasurer

  • Work with the Booster club liaison to collect and distribute choir spirit wear items.
  • Keep track of order forms and sizing for T-shirts, etc…

Historian (2)

  • Keep a record of all THS Choir Department activities for the year through photos, articles, journals, etc.
  • Prepare a media presentation for the banquet that reflects the work of all the choirs during the year.
  • Assist with preparation of the senior video which will be shown at the banquet.
  • Maintain the choir display case in the main hallway.

Choir Representatives

Choir Representative have numerous responsibilities.  Primary duties of the officers are to:

  • Serve as members of the Uniform, Set-Up and Library Committees as such:
  1. Maintain uniforms for their choir and assign/collect replacement parts if a student is missing pieces.  Keep in close contact with Administrative Vice President for this duty.
  2. Assist in the set up of concerts, coffee houses and all other events.  Keep in close contact with Logistical Vice President for this duty.
  3. Maintain and oversee music distribution for their choir.  Keep in close contact with the Library Vice President for this task.
  • Decorate the Fine Arts Hall Choir Bulletin Board and the Choir Council Board.
  • Put posters up in the school to advertize choir concerts and other choir sponsored events.
  • Assist with ushering at choir shows and concerts.

 

Officer Discipline

If an officer does not complete their duties or acts in an inappropriate manner, the following consequences will result:

  • First offense – meeting with the directors
  • Second offense – probation for 3 weeks
  • Third offense – dismissal from the position
  • Immediate dismissal may occur if you do not represent the THS Choir in a positive manner, or if you treat a student or choir parent, or the directors with disrespect or dishonor them in or outside of school.  THS Choir Officers are held to a very high standard.

Termination of an Officer

If at any time during his/her office an officer fails to live up to the standards of the THS Choir Handbook or his/her choir expectations such as:

  • failure to attend rehearsals,
  • failure to be prepared,
  • failure to participate in required activities,
  • failure to attend officer meetings,
  • failure to pass all classes including Pre-AP and AP classes
  • general failure to fulfill the responsibilities of the office

the director has the authority to remove the individual from the office.  A replacement will be appointed by the director after consulting with the officers.

Comments are closed.